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|CHANGE:||“NOTICE 39 OF 2021
NOTICE TO ACCOUNTING AND AUDITING PROFESSIONAL BODIES
REGULATION 29 OF THE COMPANIES ACT 2008 AS AMENDED ON REPORTING OF REPORTABLE IRREGULARITIES.
This notice is issued in terms of Section 188(2) (b) in conjunction with Regulation 4(b) of the Companies Act, No. 71 of 2008 as amended.
Kindly note that according to our records, Independent Review practitioners are not complying with the requirements of Regulation 29 (6-8). We are not receiving reportable irregularity reports as prescribed for the independent review process (this practise continues as initially reported in 2016).
Practitioners who send first reports, do not follow up with second reports as required in terms of the Companies Act (Regulation 29(8)(c). Practitioners also fail to adhere to the timelines provided for in Regulation 29 (6-8) to submit subsequent reports within 20 business days and no notification is given for such, in certain instances. It is requested that any delays resulting in non-compliance be communicated to the Commission through the independent review email address.
We have attached a ‘Practice Guideline’ for ease of reference, it is in support of our urgent request for compliance in this regard.
It is also requested that the contact details of the entity be provided when submitting the subsequent reports to enable the Commission to effectively deal with the reported matter.
Your continued co-operation in assisting us in successfully and optimally exercising our mandate with regards to independent reviews is greatly appreciated.”
|CHANGE:||“NZTE on IP protection for exporters
Looking to export? Here is a useful guide on how to protect your business in the international market.
This article is provided by New Zealand Trade and Enterprise (NZTE) with some useful tips for exporters and how to protect your business when trading in international markets. We republished the article with their permission. Any mentions of ‘Intellectual Property Office of New Zealand’ or ‘IPONZ’ in the article refers to the information on our website.
In this article you’ll learn:
Protecting your intellectual property (IP) is critical for businesses selling globally because otherwise your product/service can be duplicated and sold at lower prices.
We strongly recommend you seek the advice of an IP expert to help determine what legal protections you need in your chosen export markets.
Choosing a company or product name
If you’re just starting out in business and want to get strong trade mark protection around your brand, think carefully about how you name your company and/or products.
A unique name that is in no way generic or descriptive of your product or business (e.g ‘Allbirds’ not ‘wool sneakers’) will be much easier to protect and less likely to already be in use, both locally and in overseas markets.
Keep in mind that you can’t trade mark a word that is common in your industry: you could register the name ‘Milk’ as an architecture firm, but not for a milk product.
Keep your export markets in mind when developing your brand. While your brand might work well in your local market, it may not be appropriate or effective in others. You will need to get advice to ensure your packaging has local appeal and that your trade mark does not mean something obnoxious in the local language. You may need to look at adopting a brand or packaging that is specific and appropriate to that market and language.
You can check whether your company or product name, slogan or logos are in use using the Trade Mark Check tool.
Does your intellectual property involve a Māori cultural element?
To ensure that mātauranga Māori is recognised and respected, intellectual property that has Māori cultural elements may be considered by an advisory committee of the Intellectual Property Office.
Keep your IP confidential
Without legal protections in place, your IP is vulnerable, and you will need to keep it confidential. Limit the number of people who have access to the IP, even within your own company or with collaborators. If you must share access to your IP, use confidentiality or non-disclosure agreements.
If your product or process is an original invention, confidentiality is even more critical because it could determine if you can secure a patent in the future. If you have begun selling a product or published or used an invention (including publication in print or online), this ‘prior use’ can mean that you can no longer obtain a valid patent for your invention.
What legal protections can I put in place to protect my IP?
Intellectual property is an umbrella term for the different rights you can claim over your ideas, inventions, processes, brands, designs and logos. It generally comes under two broad categories: unregistered and registered. Both offer some legal protection but it’s important to understand the difference.
Unregistered intellectual property has not been formally protected or registered with a national agency like the Intellectual Property Office of New Zealand (IPONZ). Most unregistered IP involves confidential information – things you wouldn’t want to share with your competitors – such as your business systems, client databases or manufacturing procedures.
Unregistered trade mark
A word or logo with the ™ symbol. This offers limited protection but can be a useful option to help establish your presence in a fast-moving industry. Unregistered trade marks are complex to enforce and companies would need to produce evidence to prove their rights to the name or brand. Registering an important trade mark is generally the safer option.
Contracts that keep valuable information safe. These may also be called secrecy agreements or non-disclosure agreements (NDAs). When developing a new technology, a company will ask staff and contractors to sign an agreement not to steal their idea.
Copyright protection exists automatically on an author’s original work, including a company’s original documents, marketing materials, scientific models, software and designs. To help in asserting copyright, it is a good idea to stamp or watermark important documents. Depending on their value to your business, you may want to formally protect these rights.
Registered intellectual property is a valuable company asset. It mainly takes the form of registered trade marks, designs, patents and plant variety rights – these are the formal legal protections you can put in place to protect your IP. In New Zealand you apply to IPONZ, the Intellectual Property Office of New Zealand to secure these rights and to apply for international IP protections.
A brand name or logo with the ® symbol, e.g Coca-Cola®. You can register the names and/or logos of your company and products as trade marks. Registration is done in relation to particular classes of goods or services. Trade marks can be renewed indefinitely provided you continue to pay the registration fee for each country of interest. In order to ensure the necessary rights and protection as an exporter, you may need to register in each country you intend to trade in or, in some cases, filing under The Madrid Protocol may provide enough protection. New Zealand is part of The Madrid Protocol which allows trade mark owners to apply for their trade mark in over 100 participating countries by filing one application with their local trade mark office – for New Zealand that is IPONZ.
You can also protect the appearance of your products by registering the design. Copyright may offer some limited protection but, outside New Zealand, it generally does not prevent others copying your new and original design by making it in three dimensions. Registering your designs can give you much stronger rights, but this needs to be weighed up against the cost of doing so in each country you’re interested in. Registering also allows you to more easily sell or license your design in the individual countries for which it is registered. In New Zealand, registering a design gives you exclusive ownership for up to 15 years, as well as priority filing rights in other countries within a six-month period.
Patents are the most powerful form of intellectual property protection and are typically used to protect a new product, process or material. The easiest way to think of what to cover with a patent is an original invention, for example Fisher & Paykel Healthcare’s respiratory devices.
Patents were initially more widely used in industries such as engineering and pharmaceuticals, where companies invest significant resources into research and development, but are now used in most areas of commerce. In exchange for disclosing an invention or idea to the world, the owner earns a monopoly right to make, use and sell it – usually for a period of 20 years. When the patent period ends, others are free to copy the invention that is disclosed in the patent subject to any other rights that might exist.
Plant variety rights
This is a specialised area of intellectual property that protects those who breed new varieties of plants, for example a new apple variety. Plant variety rights effectively variety owners the rights to license others to commercialise their novel variety of plant. Plant variety rights are available in most countries and are also called plant patents or plant breeder rights.
Freedom-to-operate or FTO means you have the freedom to test, market or sell a product or service in a specific market. FTO searches look at all the registered IP and patents in your intended export market that potentially overlap with your product and could result in IP infringements. This is an area of IP where you should seek advice from an IP expert, particularly if you are:
If you are selling simple products, like a t-shirt of your own original design, the chances of infringing others’ IP are low. For more complex inventions or products with multiple parts or components, the likelihood of IP infringements increases. For example, even if you hold the patent for a novel bike gear in your export market, another company may hold the patent for the bike frame. If you attempt to sell a bike in that market, you could be infringing on their IP – which means you don’t have FTO.
How do you find an expert?
3 steps to finding a good IP expert
Do your homework
To help your IP adviser make the best recommendations for your business, before you meet, ask yourself:
The more information, background and context you can give your IP adviser, the better equipped they will be to work with you on an effective IP strategy.
Should we patent it? Would we get a broad enough patent to justify the spend? You may well decide that keeping your idea as a trade secret and not disclosing it to the world is the best course of action. But if you’re making a clever widget that could easily be copied, a patent might be the most relevant form of protection.
Getting value from your IP adviser
You will gain the most long-term benefit if you establish a good relationship and work collaboratively with your IP expert. Get them onto your premises so they can see exactly what you do. The better their understanding of your product or service and the next iteration of it, the more value they can add e.g. by keeping an eye on your competitors’ moves to protect their IP.
Be upfront about how much you have to spend. If it’s appropriate, you may look to negotiate some sort of retainer. A good adviser will highlight where you can save money and where your spend is potentially wasted.
What business practices can I put in place to protect my IP?
Only share critical IP on a ‘need to know’ basis within your company. Put in necessary file protections and keep a record of who has access to the information. Ask staff who are working with sensitive IP to sign confidentiality or non-disclosure agreements (NDAs). Although New Zealand law states that IP developed in the course of employment belongs to the employer, it is a good idea to specify this IP ownership in staff contracts. If you have to share your IP with a third party, for example a manufacturer, ensure you have a written confidentiality agreement or NDA with them.
Competitor and market analysis
Carry out regular competitor and market analysis to understand potential challenges to your IP. At a basic level this might include keeping an eye on competitors’ websites and looking at the sales of similar products in your export markets and via channel partners – you can do this for intended export markets too. You can also carry out regular patent and registered IP searches through the free online tools outlined in this article.
Developing an agile business that can innovate quickly and outpace competitors can help protect the value of your IP. Think about:
Find your niche
Identifying and targeting niche markets within your broader market can help you find new product opportunities that aren’t already covered by patents or trade marks. For example, you could secure a new market by introducing novel renewable materials into the manufacture of your high-performance sneaker. Good competitor and market analysis will help identify potential niches. A different service model, for instance subscription or bespoke products, could be another way to secure your market and the value of your IP.
Avoiding IP infringements
There are two sides to intellectual property: protecting your own IP and ensuring you don’t infringe another company’s IP rights.
Cost of infringing IP rights
If you unintentionally infringe another company’s IP rights, you may have to do one or more of the following:
Where to find trade mark and patent search tools
You can carry out your own basic trade mark and patent searches using free, publicly available search tools like ONECheck, but you should seek advice from an IP expert before entering a new market.
Keen to realise your global ambitions? New Zealand Trade and Enterprise can help – TakeOnTheWorld.nz.
Disclaimer: This article is provided by New Zealand Trade and Enterprise (NZTE). Although we intend the content (including advice, templates and other tools) we provide to be helpful, NZTE makes no warranty or representation about its accuracy, completeness or suitability for your business. It is your responsibility to decide how and whether to rely on that content and you rely on it at your own risk.The content is not, and is not intended to be, expert legal, financial, investment, tax or professional advice and in many cases it will be prudent for you to seek expert advice before making a decision. We are not responsible for any loss or damage arising from the use of this content.
Also please note that the information is only valid at the time of first publication.”
|CHANGE:||“Cracking down on criminals who target self-storage industry
A new initiative is launched to crack down on criminals using self-storage facilities fraudulently.
The Intellectual Property Office (IPO), National Trading Standards, London Trading Standards and the Self-Storage Association UK (SSAUK), have teamed up to launch a new code of practice. The initiative’s aim is to reduce the appeal of self-storage facilities to criminals who deal in counterfeit and other illicit goods.
‘The Tick Box: Keep it Real Keep it Legal’ code of practice sets out a few simple procedures. The aim is to prevent the fraudulent storage of counterfeit and other illicit or unsafe goods. It also helps self-storage facility owners be sure of who is really using their premises. Counterfeit goods are often seized in self-storage facilities, or on their way to them. This scheme helps self-storage facilities to identify the individuals behind the crimes. It also helps enforcement authorities recover the goods before they enter the marketplace.
The scheme is already yielding results. Targeted enforcement action has disrupted criminal networks. This has resulted in the seizure of thousands of counterfeit items. These are estimated to be worth millions of pounds to criminals.
Storage facilities that participate in the scheme are provided with the ‘Tick Box’ logo. Posters are displayed within the premises. These act as an assurance to legitimate customers and a deterrent to anyone attempting to store counterfeit goods.
Forty-five local and national self-storage providers have already signed up to the first phase of the code of practice. More than 1,200 self-storage facility staff have received additional training under the scheme. The next phase will see the scheme continue to be rolled out across the UK.
Trading Standards will be promoting the scheme to self-storage operators at the European Self-Storage Conference and Trade Show. It is being held in Birmingham on 20 and 21 September 2021.
IPO CEO, Tim Moss said:
Unsafe and illicit goods, such as counterfeits, create real social and environmental harms in our communities and criminals have used self-storage units as part of their activities. Self-storage providers signing up to the code of practice will now have absolute confidence they are doing everything possible to deter criminals who target them in this way, while reassuring legitimate customers that their belongings are in safe hands.
I am delighted that the new code of practice is being co-delivered through an effective partnership between self-storage providers, government and local enforcement, complementing our comprehensive approach to disrupting IP crime.
SSA UK CEO, Rennie Schafer said:
The self-storage industry welcomes the opportunity to work with Trading Standards and local enforcement agencies to identify and deter criminals looking to use the industry for storage of unsafe and illicit goods. Many of these goods can cause real damage to the local communities that the self-storage businesses are part of. As an industry we want to do all we can to eliminate such activity from our stores and the community as a whole.
Lord Toby Harris, Chair, National Trading Standards, said:
Trading Standards officers are finding counterfeit goods in, or on route to, self-storage facilities. By supporting self-storage facilities to prevent the storage of illicit goods on their premises, we can help clamp down on the sale of counterfeit goods that continue to deceive consumers and undermine legitimate businesses. We encourage all responsible self-storage providers to sign up to the Tick Box scheme – it’s free to join and easy to implement and will provide peace of mind to facility owners about what is being stored on their premises.
Notes to editors
The scheme is already yielding results; in April 2021, three self-storage units were raided and 5000+ illegal and counterfeit items were seized in a joint Trading Standards, Police Intellectual Property Crime Unit (North West) and the Anti-Counterfeiting Group, which represents brands, with participation from the self-storage store.
In April 2021, 22 self-storage units were raided in Southall by Ealing Trading Standards and the Met Police, netting fake goods valued at millions of pounds and offering valuable intelligence about their supply. In June 2021, five more containers were raided in Glasgow, housing thousands of counterfeit goods
Within the initial rollout, there are 343 UK-wide premises signed up, with approximately 1,200 staff, all of whom are receiving training to deliver against the code of practice. The second phase will see the scheme continue to be rolled out across the UK.
The IPO is the official UK government body responsible for intellectual property rights including patents, designs, trade marks and copyright. The IPO, Trading Standards and the SSA partnered to introduce the Tick Box scheme to reduce the appeal of self-storage facilities for counterfeit and illicit goods. The scheme focusses on building stronger relationships between self-storage owners and their local Trading Standards enforcement partners, and aims to combat the social economic and social harms to communities that this type of crime can cause.”
|CHANGE:||“IPOPHL adopts new search techniques to ensure novelty of innovations
Over 100 patent examiners from the Intellectual Property Office of the Philippines (IPOPHL) were recently trained to keep in step with new search techniques adopted in certain scientific literature databases, ensuring the novelty of innovations approved for intellectual property (IP) protection by the Office.
The webinars, held August 4 to 5, were conducted by the Bureau of Patents (BOP), in coordination with Clarivate Analytics and CAS-American Chemical Society, which respectively maintain the Web of Science (WoS) and the Scientific and Technical information Network (STNext).
The two are databases widely used by the academe for citation review, including intellectual property offices for searching non-patent literature (NPL).
NPL is any literature that is not approved, pending, expired or withdrawn at an IP office. As they provide a wide scope of information on a field of technology, NPL’s help fulfill the goals of prior art searches in determining the patentability, particularly the novelty, of an invention.
Maintained by Clarivate Analytics and with over 34,000 journals, the WoS is a subscription-based database that provides comprehensive citation data for many different academic disciplines.
At the webinar, Clarivate Analytics Senior Solution Consultant Dr. Subhasree presented the new features of the WoS and explained how they can be optimized by searching with the right keywords and format.
Meanwhile, the STN is a database used for searching both NPL and published patents on chemical-related listings.
Pamela Oon, Senior Customer Success Specialist at the American Chemical Society, guided participants how to tap the features of the STNext, the newest STN platform. Oon said the latest upgrades can provide a faster searching capability in a more organized approach.
The webinars are part of the BOP’s efforts to continuously upskill patent examiners and enable IPOPHL to perform its duties as International Searching and Preliminary Examining Authority (ISA/IPEA)
“As the 23rd ISA/IPEA under the Patent Cooperation Treaty, BOP endeavors to maintain relevance and responsiveness of its examination practices to technological developments,” BOP Director Lolibeth R. Medrano said.
“It is therefore vital for BOP to provide continuing education programs for its patent examiners in pursuit of IPOPHL’s vision of strengthening the protection of intellectual property rights in the Philippines by producing quality service both as an IP Office and as an ISA/IPEA,” she added.”
|IMPLEMENTATION DATE:||4 August 2021|
|CHANGE:||“Outcomes of the Eleventh Japan-ASEAN Heads of Intellectual Property Offices Meeting
The Japan Patent Office (JPO) and the intellectual property (IP) offices of the Association of Southeast Asian Nations (ASEAN) Member States held the Eleventh Japan-ASEAN Heads of Intellectual Property Offices Meeting via video conference on August 2, 2021. During the meeting, participants agreed on the FY2021 Japan-ASEAN IP Rights Action Plan. Additionally, the Economic Research Institute for ASEAN and East Asia (ERIA) reported their study results on patent examination practices of AI inventions at the individual IP offices of ASEAN Member States.
ASEAN Member States have been advancing efforts to improve the IP environment in the ASEAN region in accordance with the ASEAN Intellectual Property Rights Action Plan 2016-2025, which was formulated under the framework of the ASEAN Working Group on Intellectual Property Cooperation (AWGIPC).
JPO has been cooperating in various ways over the years to support such efforts among ASEAN countries. The Eleventh Japan-ASEAN Heads of Intellectual Property Offices Meeting aimed to further deepen Japan-ASEAN cooperation within the IP field.
2. Summary of outcomes
Outline of the FY2021 Japan-ASEAN IP Rights Action Plan
Based on the details of the Memorandum of Cooperation (MOC) on Industrial Property that was concluded in 2012, the two sides will continue the existing Japan-ASEAN cooperation in parallel with the launch of new cooperative efforts. The matters agreed upon in this regard are as follows:
Report of study results on patent examination practices of AI inventions
ERIA reported their study results on patent exami